91PORN

This is not an exhaustive list as different departments and buildings may have their own policies, however this should get you started. Links on this page preceded by an asterisk ( * ) will open in a new window or tab as they lead to other departmental websites.

Accessibility

Student organizations should think ahead about designing events that are accessible to all. In situations where that is not possible, SLICE will assist student organizations with obtaining auxiliary aids and services for students with disabilities who wish to participate in programs and activities. Student organizations are encouraged to cover the costs associated with the provision of auxiliary aids and services by building them into the overall fees of an event or by budgeting for projected expenses each year. Student organizations can apply for funding to support any costs associated with the provision of auxiliary aids and services.

If a program or activity for which auxiliary aids and services are requested is canceled, postponed, or rescheduled, the student organization is obligated to pay any costs incurred to fill the request.

Alcohol at Events

All student event planners must know and follow the College's general policy on alcohol and controlled substances as listed in the Student Handbook.

91PORN respects the rights of community members to exercise their legal options regarding alcohol consumption. Each member must make informed decisions regarding personal use of alcohol that reflect a respect for others and the community at large. As part of a larger community, 91PORN is subject to and abides by California State Law and local ordinances regarding the possession, consumption, and distribution of drugs and alcohol.

Alcohol purchasing, storage and service on campus will be managed by Campus Dining. No alcohol can be purchased by students from outside sources. In accordance to Oxy’s liquor license, all campus events that serve alcohol are subject to approval by Campus Dining, and must abide by their guidelines: /campus-dining/catering/alcohol-service-pricing.

Categories of Events

The requirements for individual event types are listed below. Events at which alcohol is present that do not fall into one of these categories are considered to be in violation of this policy.

Type 0. All-Campus, no alcohol

Type I. 21+ Only Student Event where alcohol is served

• Students under 21 are allowed to assist with set-up and clean-up, but are not allowed to be present during the event itself, unless they are serving as Student Event Managers.

Type II. All-Campus Student Event where alcohol is served

• Any event that is designated as "all campus" must be held in an appropriate on-campus venue.
• A designated drinking area must be clearly identified, established, and secured for the consumption of alcoholic beverages, staffed by Campus Safety and 91PORN professional staff.

Student Events with Alcohol

For the purposes of this policy, a student event is defined as either: a) an event hosted by a student group; or b) an event in which the majority of guests is anticipated to be students. In addition to Oxy’s alcohol and controlled substances policy and Campus Dining alcohol service policy, student planners who wish to serve alcohol at their events are required to abide by the following:

1. All alcohol related events must be reviewed by the Campus Events Advisory Committee (CEAC).
2. Only beer and wine are permitted.
3. Campus Safety will assign officers to every event at which alcohol is present. These officers will be responsible for legal drinking age verification and overseeing the safety and good order of the event.
4. Attendees may not bring alcohol into the event.
5. There must be one Student Event Manager per 50 anticipated attendees at the event. The sponsoring student group is responsible for providing Student Event Managers. Student Event Manager responsibilities are as follows:
   1. Arrive at least 30 minutes prior to the event. Check in with pro staff and Campus Safety upon arrival and throughout the event.
   2. At least one Student Event Manager must be the event's planner.
   3. Be unimpaired, and remain so, throughout the event.
   4. Monitor the event for signs of alcohol overconsumption and other dangerous behaviors and report such to Campus Safety, Campus Dining, and pro staff.
   5. Be present until the end of the cleanup process of the event.
   6. Be responsible for cleanup after the event.
6. Substantial food and non-alcoholic beverages must be available to all guests throughout the event. 3rd party caterers or vendors may be used for food and non-alcoholic beverages in some locations and such requests must be approved by Campus Dining.
7. The sponsoring student organization advisor must be present at the event as long as alcohol is being served. Advisors who are not employees of the College are subject to approval by SLICE.
8. The advisor is responsible for the distribution of drink tickets for the event.
9. Campus Events Advisory Committee (CEAC) will dictate the use and distribution of drink tickets. The sponsoring student organization is responsible for providing the tickets.
10. Positive identification checks to prevent underage drinking will be made at events at which alcohol is served. Only government issued identification, such as state issued driver's licenses, state or federal agency issued identification cards, or passports, will be accepted as identification for this purpose. 91PORN students must also present their Oxy ID.
11. Any College event serving alcohol in which the nature of it encourages unsafe behavior is not permitted. (e.g. drinking games)
12. Any College event serving alcohol is open only to members of the 91PORN community and their invited guests. Campus Safety or designated College officials reserve the right to refuse entry to 91PORN students and guests to ensure the safety of individuals and the good order of the event.
13. ​No alcohol may be present at athletic events. The bylaws of the NCAA/Southern California Intercollegiate Athletic Conference specifically prohibit the consumption or possession of alcoholic beverages at intercollegiate contests.
14. Alcohol may not be served at events where a signed waiver of liability is required to participate.
15. Alcohol may be present only at events registered as Type I or Type II. Otherwise, alcohol is not permitted in any public space, including public areas of the residence halls, the Johnson Student Center or Academic quads, or public spaces of buildings as per state law.
16. No student body fees may be used to purchase alcoholic beverages. Funds allocated from ASOC may be used to purchase alcohol services, such as bartenders.
17. Alcohol may not be consumed on College club-sponsored, off-campus trips at any time. Alcohol shall not be transported in College vehicles.

The 8 locations available, with prior approval from affected department(s), for events with alcohol are:

1. The Johnson Student Center
2. Swan & Hinchliffe Halls
3. Collins House
4. President’s House, Patio & Lawn
5. Academic Quad
6. Bell Field
7. Mullin Grove
8. Patterson Field

Off-Campus Student Events with Alcohol

Any 91PORN event sponsored at an off-campus venue requires a contract review and signature from SLICE and/or the Dean of Students. A cash bar for attendees 21+ may be approved if the following criteria is met:

1. The venue will provide a professional/licensed bartender and an appropriate method of checking IDs and distributing wristbands for attendees 21+.
   1. Positive identification checks to prevent underage drinking will be made at events at which alcohol is served. Only government issued identification, such as state issued driver's licenses, state or federal agency issued identification cards, or passports, will be accepted as identification for this purpose. 91PORN students must also present their Oxy ID.
2. Only beer and wine are permitted.
3. Attendees may not bring alcohol into the event.
4. The sponsoring student organization must identify an advisor or 91PORN professional staff member to be present at the event as long as alcohol is being served. 
5. Substantial food and non-alcoholic beverages must be available to all guests throughout the event.
6. There must be one Student Event Manager per 50 anticipated attendees at the event. The sponsoring student group is responsible for providing Student Event Managers. Student Event Manager responsibilities are as follows:
   1. Arrive at least 30 minutes prior to the event. Check in with advisory/pro staff upon arrival and throughout the event.
   2. At least one Student Event Manager must be the event's planner.
   3. Be unimpaired, and remain so, throughout the event.
   4. Monitor the event for signs of alcohol overconsumption and other dangerous behaviors and report such to the advisor/pro staff.
   5. Be present until the end of the cleanup process of the event.
   6. Be responsible for cleanup after the event.
7. The event organizers will ask that no one drives to the event, arranges for bus transport to and from the campus and venue, and distributes the College’s Alcohol and Other Drugs Policy to attendees.
8. No student body fees may be used to purchase alcoholic beverages. Funds allocated from ASOC may be used to purchase alcohol services, such as bartenders.

Blood/Bone Marrow Drives

Registered student organizations may sponsor blood or bone marrow drives on campus for charitable purposes. There are exacting insurance and indemnification requirements attendant to such events, so additional time is necessary to secure all required elements in place. To ensure blood drives are conducted in an effective and safe manner, the following are required:

1. Reserve space through Master Calendar at least three weeks prior to event
2. Space reserved must be non-carpeted and not in a space where food is served or consumed
3. Insurance from the collection group must be vetted and approved through Risk Management prior to arrival
4. Two blood drives allowed per semester (bone marrow drives excluded)
5. Collection group must provide proper collection containers and accept full responsibility for disposal of waste generated
6. Only not-for-profit collection groups allowed

Children and Youth Programming

Any student group sponsoring programs for local children or youth, whether on- or off-campus, must consult with SLICE early in the planning process. Sponsoring such programs requires prior approval due to the considerable responsibility involved. Please contact SLICE for information on special requirements for these programs. Students should ensure programs and activities are age-appropriate. SLICE must be consulted before youth overnight trips (on- or off-campus) or day-long conferences are planned.

Waivers will be required for both on-campus and off-campus events involving minors. These waivers will need to be signed by the child's legal parent or guardian.

Clubs Who Cater

91PORN serves to foster and support student-led enterprises. As such, the College supports opportunities for students to broaden their understanding of the food service industry, including food safety, food preparation, and food sourcing along with all aspects of cooking, baking, and food presentation. It is important that student organizations who wish to engage in food service enterprises understand that their operations fall under the the health license issued to 91PORN and are subject to the same rules and regulations. In addition to the food safety requirements all clubs must abide by, clubs who wish to perform catering operations must fulfill certain special requirements.

What is considered catering? For our purposes, catering operations will be those organizations that choose to:

• charge for their food service
• conduct their food service at regular intervals
• offer and accept orders or reservations
• serve potentially hazardous foods (e.g., meat, poultry, fish, uncooked or partially cooked eggs, mayonnaise, custard, or any foods that would require temperature control)

Requirements to perform catering operations:

1. Maintain at least 2 persons on their club roster who have been (manager level)
2. Upon registration/activation of the student organization, meet with the Associate Vice President for Hospitality Services

91PORN reserves the right to restrict food service activities of student organizations as warranted by the Associate Vice President for Hospitality Services.

Contracts

Students shall not enter into verbal or written contracts of any kind. 91PORN contracts are required in most situations. Exceptions must be approved by SLICE. Some contracts are embedded within invoices from vendors, which may negate the need for an 91PORN contract. SLICE must approve these invoices/contracts. Students may not sign invoices, except to receive delivery of items for an event or confirm pick-up after an event.

Copyright

All clubs must adhere to copyright law. Activities that bring copyright law into play would include showing a movie, producing a play, playing audio recordings and other music, or reprinting pieces from published works, including photographs. Generally, you must secure permission from the author or publisher before presenting copyrighted material. Please contact SLICE for assistance in determining whether permission is necessary and how to seek it. This is a time-consuming process and may necessitate the need for extra planning time before an event.

Film/Movie Screenings

If an event planner wants to show a movie, there are certain considerations that need to be made. Public showing of films without the appropriate licenses is a violation of copyright law. Contact SLICE early in the planning process if you would like to show a film. SLICE has a relationship with a company that assists with acquiring the necessary licenses for public showing of movies.

What is a Public Performance? (From our contact at Swank Motion Pictures)
Any exhibition of a movie outside the privacy of a home setting is considered a public performance. Charging an admission fee (or not) is irrelevant in determining whether a movie showing is a public performance.

Fire Safety

Each event has unique fire safety needs, and will be assessed as such. Generally, the principles for fire safety include:

• No open flames.
• No moving flames.
• Decorations must be flame retardant.
• No free floating decorations; all decorations should be affixed to a surface.
• Use battery operated candles whenever possible.
• Candles, if approved, must be in fire safe containers.
• Fire extinguishers are required at any event with BBQs or approved candles.
• Fire exits must be kept clear of equipment, chairs, tables, etc. at all times throughout the event.

Most events will require submitting a site plan to Risk Management. SLICE can assist in this process.

Late-Night Events

In addition to any applicable College policy pertaining to campus events, this policy is in effect for student events that are scheduled to go past 10:00 p.m.

1. Sponsoring organization is required to register the event with the Office of Student Leadership, Involvement & Community Engagement (SLICE) at least 3 weeks in advance, and attend a Campus Events Advisory Committee (CEAC) meeting at least 2 weeks in advance to secure details and logistics.
2. Event is to end no later than 1:00 a.m. Exceptions may be granted for around-the-clock type charity events, such as Relay For Life, Up ‘Til Dawn, etc.
3. Sponsoring organization must provide a list of Sober Monitors, including their shifts, to the Office of Student Leadership, Involvement & Community Engagement (SLICE) no later than 48 hours prior to the event.
   • One Sober Monitor per 50 estimated attendees is required for the duration of the event, provided by the sponsoring organization. Any current Oxy student is eligible to serve as a Sober Monitor.
   • Sober Monitors assist Campus Safety and any other professional staff in maintaining the safety of the event. Sober Monitors are to work all entrances/exits of the venue to ensure event rules are enforced.
   • They are to arrive at least 30 minutes prior to the event. Check in with Campus Safety upon arrival.
   • At least one Sober Monitor must be the event's planner.
   • Sober Monitors must be unimpaired, and remain so, throughout the event.
   • Sober Monitors are responsible for minor clean up after the event (e.g., stack tables/chairs/barricades, unplug portable lights, pick up trash, bag any overflowing trash, etc.).
   • Sober Monitors observe for signs of alcohol overconsumption and other